{"id":2186,"date":"2018-11-09T03:00:43","date_gmt":"2018-11-09T09:00:43","guid":{"rendered":"https:\/\/www.kerryaclark.com\/blog\/?p=2186"},"modified":"2018-11-08T23:07:58","modified_gmt":"2018-11-09T05:07:58","slug":"files-records-data","status":"publish","type":"post","link":"https:\/\/www.kerryaclark.com\/blog\/files-records-data\/","title":{"rendered":"The Files, Records, and Data You Store"},"content":{"rendered":"

The Office Called Home – Part 2<\/span><\/h2>\n

What are the files, records, and data (stuff) your family must manage?<\/span><\/p>\n

I wanted to jump right to where we store our records, files, and data, but realized I needed to explain what I mean by the items. \u00a0It would do us (and me) well to take a step back and think about what exactly we\u2019re managing. Here are the major categories that make up the records, files, and data found in your home.<\/span>
\n<\/span><\/p>\n

\"\"The lists.<\/b> \u00a0There are lists that we all manage whether written or mental. \u00a0Often times Pamela shops with the mental list: 1) because she can and 2) because she knows I keep a digital list. \u00a0We have lists for each store we shop (i.e. Target, Walmart, Sam\u2019s, Winn Dixie, Publix, etc.). We have lists for general travels and beach travel. \u00a0We also have agendas for our various weekly meetings. We have lists to manage the areas of our lives that recur and frankly we\u2019ve become tired of forgetting items which results in pain points or loss of time. What lists can you think of that your family uses?<\/span><\/p>\n

Important documents. <\/b>\u00a0We all have these, important documents that you can\u2019t just throw out or get by with scanning. \u00a0The important documents consist of items like birth certificates, social security cards, auto titles, insurance & legal documents, etc. \u00a0\u00a0You have a place for these, but is that place ideal for the family? Are you treating your important paperwork like it\u2019s not important or are your treating these like it\u2019s your most important business paperwork? \u00a0What documents do you have that you consider your important documents?<\/span><\/p>\n

Keepsakes.<\/b> \u00a0Do you have those old childhood photos that having a scanned copy just doesn\u2019t seem the same? \u00a0What about those wedding invitations & ceremonies? How about your loved one\u2019s obituaries? Do you have those items like the Christmas ornaments made by your child in grade school? \u00a0Keepsakes, the items you simply don\u2019t want to part with. What other items can you add to my quick list of keepsakes?<\/span><\/p>\n

Shared files.<\/b> \u00a0This category is more prevalent today than years past. \u00a0\u00a0In this digital world, we now have items that can be shared and works better when shared. \u00a0This included items like digital pictures, photo albums, music, movies and more. Even having a family tree these days can be digital. \u00a0Does your family have your digital files stored all over the place or do you have a plan in place that manages it all? What other shared files can you think of that I might be missing?<\/span><\/p>\n

Passwords.<\/b> \u00a0Passwords can sometimes be an issue for our family. \u00a0\u00a0Every device has a password. Home wifi access requires a password. \u00a0\u00a0Email accounts and every app on our smart devices. Our PC\u2019s need a password. \u00a0The home security system, etc. What are you doing to keep up with all the passwords? \u00a0Instead of allowing this to be problem and get out of hand, we have a plan for that too. \u00a0What about you? As times change (I hate to say it), so should you. I know I\u2019m missing a ton of other examples. \u00a0What are some of the places you have passwords to track?<\/span><\/p>\n

One more…<\/span>
\n<\/span>Credit cards and your money. <\/b>\u00a0If you\u2019re like most, you walk around with cards you never use in your wallet or purse. \u00a0Why? Maybe you have no other place for them. What about your emergency fund? Where would you keep the funds? \u00a0Do you have a secure place for your money and unused cards? What would you do if your purse or wallet were stolen? \u00a0Or cards compromised? What other items such as credit cards and money would you place in this category?<\/span><\/p>\n

At any rate, the above categories will get us started on our journey to defining our files, records, and data for the business we call home.<\/span>
\n<\/span>
\n<\/span>Today is Friday!<\/span>
\n<\/span>No matter what you\u2019re doing, it\u2019s a good practice to improve upon it. \u00a0That\u2019s what the uncommon do. Don\u2019t do the same thing over and over again year after year and expect better results. \u00a0Take the initiative to make improvements to the processes and rituals that are normal to you and your family, your business.<\/span><\/p>\n

The Family Plan Binder<\/a>\"\"<\/a> is available now!

<\/p>\nOur team has worked very hard putting it together. We designed it to help you and your family move the needle forward in making your life your business. \nFind out more about the Family plan here.<\/a><\/div><\/div><\/div><\/div><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

The Office Called Home – Part 2 What are the files, records, and data (stuff) your family must manage? I wanted to jump right to where we store our records, files, and data, but realized I needed to explain what I mean by the items. \u00a0It would do us (and me) well to take a […]<\/p>\n","protected":false},"author":2,"featured_media":2187,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[24],"tags":[],"class_list":{"0":"post-2186","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-office-administration","8":"entry"},"aioseo_notices":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/www.kerryaclark.com\/blog\/wp-content\/uploads\/2018\/11\/20181109-TIF-Blog-The-Office-Called-Home-Part-21.png?fit=760%2C360&ssl=1","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p4jb7V-zg","_links":{"self":[{"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/posts\/2186","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/comments?post=2186"}],"version-history":[{"count":3,"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/posts\/2186\/revisions"}],"predecessor-version":[{"id":2191,"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/posts\/2186\/revisions\/2191"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/media\/2187"}],"wp:attachment":[{"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/media?parent=2186"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/categories?post=2186"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.kerryaclark.com\/blog\/wp-json\/wp\/v2\/tags?post=2186"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}